Archive for the ‘Communication Skills’ Category

Name Tag Etiquette – Printing Name Tags

Saturday, May 1st, 2010

INTRODUCING OUR NEWEST AFFILIATION:
If you have ever attended one of my presentations or seminars, you’ve heard me promoting the merits of using a magnetic name badge holder over all other forms of name tags or badge holders. I have been searching for the right company to provide us with quality magnetic badge holders at reasonable prices. Eureka! I found Name Tag, Inc.

As part of my continued focus on providing you with the Best of the Best, I’m proud to announce Name Tag, Inc. as Advanced Etiquette’s exclusive and recommended provider of all things related to name tags and badges. To kick-off this relationship, we have updated an article on the 12 Points on Name Tag Etiquette on the company’s blog.   Also at:  [http://www.nametagexperience.com/guest-articles/12-points-on-nametag-etiquette]

Please use Name Tag, Inc. for any name tag/badge products. In fact, mention the name Advanced Etiquette to receive a 10% discount on any product.

Read what I say about Name Tag, Inc.here… also at:  [http://www.nametagexperience.com/2010/04/22/syndi-seid-and-advanced-etiquette-names-name-tag-inc-their-exclusive-recommended-name-badge-provider]

IMPORTANT: Please do not confuse www.nametag.com with another company that has nearly the same web site name, with an “s” added to the word “tag.” www.nametag.com is the one to remember!

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Name Tag Etiquette – Printing Name Tags

Providing well pre-printed name tags is one of the most effective investments you can make to the success of an event, especially a networking event. Yet many people waste this great opportunity to help guests meet and greet at an optimum level. Here are a few tips to insure your name tags not only look great but are also the most productive.

First and last name, please: I am not a believer in printing name tags with the first name larger than the last name or ones with only a first name. Obviously you will be drawn to seeing the person’s first name, yet when the last name is too small to be easily read, I often totally dismiss it and as a result never remember the person in their totality… especially when the person has a common first name. A person’s full identity is derived from knowing both a person’s first and last name. Always print both the first and last name on two separate lines, with additional information onto a third line, as helpful.

No honorifics and titles: Do not place honorifics such as Ph.D. or Dr. or titles such as President or Sales Manager on a name tag. You can learn this information as you converse. Only at special events will honorifics or titles be helpful, such as a doctor’s convention where the doctor’s specialty may be nice to know or a company wide conference to know in what city various participants work.

Affiliations only: In addition to a person’s first and last name, the only other information to print is a person’s company or organization name. This is a great way to begin conversations.

Positioning counts: While we should all be proud of the organizations with which we are affiliated, it is not as important to see the name at the top of the tag as it is to view the person’s name. Logos should be placed at the bottom of the tag in a font size that’s easy to read, yet not equal to or larger than the font size used for the person’s name. Again, what’s most important is a person’s name, not the organization. This is particularly true when I gaze across the room. I want to see the person’s name, not the logo I already recognize.

MOST IMPORTANTFont size matters: Name tags must be printed in a font size that practically fills the tag. It is a total waste of printing space to print tags in small or 12 point type. I always begin printing tags using 40 point type. Depending on the length of the names, I will then adjust the font size to fit the names on each line. Some names are larger or shorter, so adjust the font size accordingly.

Question of the Month: Do you have pet peeves about name tags and how they are printed or used? Let us hear about them in the Reply section at the end of this article below.

Be sure to forward this newsletter to anyone who has the task of printing or creating name tags. Email me with any questions you have about how to best print your tags. I’d enjoy hearing from you.

Related articles:
—View Syndi’s You-tube video on Name Tag Etiquette here, or at: http://www.youtube.com/watch?v=pmDCb4neM64

— Read Syndi’s original Advanced Etiquette article on this topic here, or at:  http://www.advancedetiquette.com/newsletter/apr06_issue.htm

ANNOUNCEMENT: Summer series of seminars for pre-teens, teens, parents, and adults are about to take place in July.  See www.AdvancedEtiquette.com/schedule for complete details and registrations.  Early discount period ends soon.

Happy Practicing!


Popularity: 100% [?]

Shaking Hands Is Still Correct… Even During Cold Season

Wednesday, January 6th, 2010

One of the most-asked questions I get at this time of year is:

Should I continue to shake hands with people, especially now that we have the H1N1 virus and other diseases I might catch?

Shaking hands is a time-honored practice. It stems as far back as Roman times, where contrary to its current meaning of a cordial greeting, handshaking was born out of a fear of the other person hiding a weapon. By shaking hands it proved both people were friendly and not about to attack.

In 21st century terms, shaking hands is also a term used between two computer systems when negotiating whether each has proper permission to do the required tasks.

We must still shake hands. How would you feel if you extended your hand and it was not returned? On this You-Tube video, President Obama appears not to be well received. While some reports state he was simply making introductions and thus was not required to shake hands, there’s no doubt it was an awkward situation.

Here’s another clip of our former President Bush where it appears he is not even attempting to shake hands with people. Again, how would you feel if someone didn’t extend his or her hand to shake yours?

In both instances, the events have reflected poorly on each president. With cameras constantly following them around, they never know who’s taping them doing an action outside normal accepted practices.
Fortunately, you and I don’t have that problem, but we must still aspire to correct behavior.

So please continue to shake hands as the physical greeting that goes along with your words of greeting and farewell. Unless there is a pandemic and national and/or global alert outlawing handshaking, it is still the right thing to do when greeting people in most parts of the world.

How you can protect yourself

The Center for Disease Control and Prevention (CDC) has confirmed that the single best way to prevent influenza is to get the flu vaccine every year. Protect yourself, your family, and your friends with these simple steps to help stop the spread of germs:

1. Avoid close contact with people who are sick, and when you are sick, avoid close contact with others to protect them.

When out and about and at work, consider wearing a mouth and nose mask to help confine your germs. I know it may appear awkward at first, yet once you get into the habit of using it you’ll quickly build your confidence in knowing you are doing the right thing.

2. If possible, stay home from work, school, day care, and errands when you are sick. You will help to prevent others from catching your illness.

Here’s what gets me. People will stay home from work and school, yet they go to parties. Then while at the party, they say, “I don’t want to shake hands because I’m sick.” If you are well enough to be out at a party, you should be well enough to shake someone’s hand.

3. Cover your mouth and nose when coughing or sneezing. Use a tissue and drop it in the trash.

Never sneeze into your hand. Rather, sneeze into your forearm and sleeve of your clothing. Your clothes help absorb the germs and leave your hands as germ free as possible.

4. Washing your hands often, especially after you cough or sneeze, will help stop germs from spreading.

Always carry a small bottle or packets of hand sanitizer. Use it as often as you like in discreet ways, out of sight of other people.

5. Avoid touching your eyes, nose, and mouth. Sickness is often spread when you touch something contaminated with germs, and then touch your face.

Always wash your hands or use a hand sanitizer after every ride in a taxi, airplane, on public transportation, and in a place where you are around lots of people.

Other ways to stay healthy during this flu season and all year round:

  • Get plenty of sleep
  • Exercise regularly
  • Drink plenty of fluids
  • Eat nutritious foods
  • Manage your stress level

My hot tip to avoid getting sick: One of the best preventions I have found is taking mega doses of vitamin C and drinking ample water. Tests have shown if you take in more vitamin C than your body can absorb, it will not be harmful and will simply be dispelled from your body. Drinking water, more so than any other form of fluid, helps flush your body of toxins. No other fluids provide the same results. So, when living an active and/or stressful life, take vitamin C in both tablet form and drink several glasses of the great flavors of Emergen-C.

Centers for Disease Control and Prevention. Preventing the flu: good health habits for prevention. http://www.cdc.gov/flu/protect/habits.htm

New Monthly Feature:

Question of the month: Do you have a good, bad, or ugly handshaking story? I’d love to hear it. All you need to do is simply post the story in the comments section below to share!

General Questions? I will personally reply to all your questions on international business and etiquette and protocol.

P.S. Have you been receiving these newsletters via a forward from a friend? Isn’t it about time you received your own subscription? You know they are filled with fun and practical information, and it sure will save your friend extra work each month. Click here to receive your own free subscription. I promise never to sell or give away your information. Your direct subscription will be most appreciated and helpful to attracting a major publisher for my next book.

Happy Practicing!

Popularity: 66% [?]